Nursing Scheduler / Staffing Coordinator

Join Our Team!

Are you a highly organized Certified Nursing Assistant (CNA) or Medical Assistant (MA) who enjoys working with people, solving staffing challenges, and supporting healthcare operations behind the scenes? We are seeking a dedicated Nursing Scheduler / Staffing Coordinator to play a critical role in ensuring optimal staffing coverage while supporting employee compliance, credentialing, and nursing administration functions.

This position is ideal for someone with healthcare experience who thrives in a fast-paced environment and enjoys balancing administrative responsibilities with staff engagement.

What You'll Do

Staffing & Scheduling

• Create, maintain, and update nursing department schedules.
• Contact employees to fill open shifts, call-ins, vacations, and other scheduling gaps.
• Coordinate staffing coverage to ensure adequate resident care and regulatory compliance.
• Track staffing shortages, overtime, attendance, and schedule changes.
• Communicate scheduling updates to employees and department leaders.

Employee Health & Compliance

• Assist with coordinating pre-employment, post-accident, and random drug screenings.
• Schedule and track annual flu vaccinations and other required employee health requirements.
• Monitor compliance with employee health policies and maintain related records.

Administrative Support

• Provide administrative support to the Director of Nursing.
• Assist with employee status changes including new hires, transfers, promotions, leaves of absence, and terminations.
• Support onboarding and orientation activities for nursing staff.
• Maintain personnel files and departmental documentation.

Licensure & Education Tracking

• Monitor nursing licenses, certifications, CPR credentials, and continuing education requirements.
• Maintain accurate records of employee credentials and expiration dates.
• Notify employees and supervisors regarding upcoming renewals.
• Assist with regulatory audits and compliance reporting.

Qualifications

Preferred

• Certified Nursing Assistant (CNA) or Medical Assistant (MA) certification.
• Experience in long-term care, skilled nursing, assisted living, hospice, home health, or healthcare staffing.

Required

• High School Diploma or GED.
• Minimum one year of administrative, staffing, scheduling, or healthcare experience.
• Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain confidential information.

What Makes You Successful

• Strong customer service mindset.
• Comfortable communicating with employees by phone, text, and email.
• Detail-oriented and highly organized.
• Dependable and proactive in resolving staffing needs.
• Ability to prioritize multiple tasks in a fast-paced healthcare environment.
• Team player with a positive attitude and professional demeanor.

Benefits

• Competitive compensation
• Health, Dental, and Vision Insurance
• Paid Time Off
• Holiday Pay
• Supportive Leadership Team

Why Join Us?

At Coralvita, we know great patient care starts with great staff support. As our Nursing Scheduler/Staffing Coordinator, you'll serve as a key member of the nursing leadership team by helping ensure that every shift is appropriately staffed, employees remain compliant with licensure requirements, and our nursing operations run smoothly.

Apply today and make a difference behind the scenes where exceptional care begins.

Preferred candidates are Medical Assistants or Certified Nursing Assistants with strong administrative and customer service skills.